Legal

Terms & Policies

Last updated: October 15, 2026

School Policies — 2026–2027 School Year

Annual Registration

The annual registration fee is $30 and due at the time of registration. This fee is nonrefundable and is to be paid separately by e-transfer or cheque.

EVCMS Membership

Membership is optional but encouraged. Your support ensures that our students receive the highest quality music education and that East Vancouver Community Music School (EVCMS) remains a vital community organization. Your $5 annual membership fee entitles you to a vote at the annual general meeting and subscription to our newsletter. Membership is valid until the AGM in Spring of 2027. Use this link to fill out the short membership form: evcms.ca/membership. The fee may be paid by e-transfer to music@evcms.ca. Please write 2026-2027 membership in the memo.

Lesson Schedules

Weekly lessons and group classes are from September to June. July and August are optional. The number and frequency of lessons and classes are determined by the teacher. EVCMS reserves the right to cancel group classes if enrollment falls below a minimum number. If the class is canceled, a refund for remaining classes will be given.

Lesson Fees

Fees for private lessons may be paid monthly in advance or by the term as arranged by the teacher. Fees for the month of September are due by September 15. Thereafter, students must submit their fees by the first day of each month otherwise a late fee of $25 will be added to their account. Students paying each term must submit their fees by the 1st of the first month for that term.

EVCMS accepts e-transfers or cheques. We do not accept cash or credit cards at this time. E-transfers may be sent to: music@evcms.ca. Write in the memo: student name, teacher name, number of lessons. Eg. Samantha Smart, Sarah Westwick, 4 lessons.

If paying by cheque, contact the office directly to make arrangements to submit your payment. A late fee of $25 will be applied to any late payments. Lessons may be suspended or terminated if an account remains in arrears.

Missed Lessons

The school is under no obligation to provide refunds or make-up lessons unless the lesson is canceled by the teacher. Teachers set their own policies for missed lessons. Rescheduled lessons that are canceled will be considered forfeit. No make-up lessons or refunds will be given for missed group classes.

Withdrawal Policy

The school requires 2 weeks notice in writing of withdrawal from lessons to both the teacher and the administration. Notice will be considered given from the date received. The student is responsible to pay for those 2 weeks and may or may not attend the remaining lessons.

There will be no refund for withdrawals from group classes after the second class.

NSF Cheques

A $30 service charge will be applied to all NSF / returned cheques. Lessons may be suspended or terminated if an account remains in arrears.

Student & Family Conduct

Students and their families are asked to treat any teaching or recital facility with respect. Students and their families agree to reimburse East Vancouver Community Music School for any damage they may cause to the facility, property, or instruments used by the school. You agree to treat all members of the EVCMS community with respect and kindness, regardless of ethnicity, religion, age, sexual orientation, or gender identity. This includes, but is not limited to, respecting all individuals’ given/chosen names and pronoun preferences.

Privacy Policy

EVCMS will only use the information in these forms for the administration of our school's programs. All information is stored on secure servers. None of the information is ever shared with third party organizations.

Website Terms of Use

Welcome

These Terms govern your use of the East Vancouver Community Music School ("EVCMS", "we", "us", or "our") website and online services. By accessing or using our website, you agree to be bound by these Terms. If you do not agree, please do not use our website.

Account Registration

Some features of our website require you to create an account. When you register, you agree to:

  • Provide accurate and complete information
  • Keep your login credentials secure and confidential
  • Notify us promptly of any unauthorized use of your account
  • Be responsible for all activity under your account

We reserve the right to suspend or terminate accounts that violate these Terms or are inactive for an extended period.

Recitals and Events

EVCMS organizes recitals and other performance opportunities for our students. By participating in these events, you acknowledge that:

  • Photos and videos may be taken during events for promotional and educational purposes
  • You (or your child's guardian) may opt out of being photographed by notifying us in advance
  • Event schedules and locations are subject to change, and we will provide notice of any changes

Intellectual Property

All content on our website — including text, images, logos, and design — is the property of EVCMS or our content providers and is protected by copyright law. You may not reproduce, distribute, or create derivative works from our content without our written permission.

Website Use

You agree not to:

  • Interfere with or disrupt the operation of our website or its underlying infrastructure
  • Attempt to gain unauthorized access to any part of our website or other users' accounts
  • Use automated tools to scrape or collect data from our website
  • Upload or transmit viruses, malware, or other harmful content

Limitation of Liability

Our website and services are provided "as is" without warranties of any kind, either express or implied. To the fullest extent permitted by law, EVCMS shall not be liable for any indirect, incidental, or consequential damages arising from your use of our website or services.

Changes to These Terms

We may update these Terms from time to time. Changes will be posted on this page with an updated revision date. Your continued use of our website after changes are posted constitutes your acceptance of the updated Terms.

Governing Law

These Terms are governed by and construed in accordance with the laws of the Province of British Columbia, Canada. Any disputes arising from these Terms will be resolved in the courts of British Columbia.

Contact Us

If you have any questions about these terms or policies, please contact us: